Oregon State University Foundation Systems (OSUF Systems)

Direct Payment System

The Direct Payment System is for processing OSU Foundation (OSUF) payments directly to employees, individuals or organizations. The Payment Request is initiated electronically and is complete when the transaction has been approved and printed.  Printing the Payment Request initiates, the electronic routing of requests to the OSUF Fund Approver and the OSU Foundation.

  • System for directly paying/reimbursing employees, individuals and organizations from OSUF funds for OSU-related expenses
  • Allowable expenses are identified in the OSUF Distribution Policy, Article 6
  • Expenses are often those which are not allowed for payment under OSU policy, i.e. fundraising and alcohol expense

Scholarship System

The OSU Scholarship System is the used for processing ALL student scholarship awards, including those scholarships that are not funded by the OSU Foundation. The Scholarship System is an electronic process, for routing the funding and distribution of scholarship awards. NOTE: The OSU Scholarship System is not a function of the Scholarship Management System (SMS).

  • System for creating Scholarship Plans, including those outside of OSUF purview
  • Electronic management of the scholarship distribution process

FS Index Reimbursement System

The OSU FS Index Reimbursement System is used for processing OSU Foundation reimbursements to Oregon State University. These expenses are initially paid and processed through OSU’s accounts payable system and recorded using the following Index/Fund types:

  • FSxxxx—OSU Foundation pass-through funds
  • FExxxx and 438xxx—Endowment Earnings
  • 8xxxxx—Plant Construction Funds

Note:

  • The OSU FS Index Reimbursement System is only for reimbursing expenses which are allowable on OSU Financial Statements (FIS-400)
  • Expense as it relates to, but not limited to, instruction, research, administration, Extension, outreach programs, and campus infrastructure