Reports in the Proactive Advising Group are geared toward Academic Advisors, Counselors, and other student success professionals who are looking for data to help them proactively connect with and targeted outreach to students for personalized success interventions or support. Reports in this cluster help identify students with holds, specific courses, struggling with coursework, or who have changed their scheduled or withdrawn.

The reports are organized by time of the term when they are most likely to be applicable or useful for students. This list of reports has been informed by the proactive advising in the quarter system process mapping effort as well as feedback from advisors and counselors. Please note: To access the reports you must have appropriate CORE security access permissions and log in through the university authentication portal.

Reports Legend

- Based on ID Numbers
- Generate Lists
- Analytics

Report Link: ADV0476

Report Overview: Results list if students have added or withdrawn from courses e.g. grading changes (adds, drops, etc.), by date. Based on date set and student ID numbers (1000 max)

Notes:

Report Link:
ADV0459
ADV0479 (by ID)

Report Overview: Results list if students have added or withdrawn from courses e.g. grading changes (adds, drops, etc.), by date. Based on date set and student ID numbers (1000 max)

Notes:

Report Link:
ADV0470

Report Overview: This report summarizes student grades earned by term and course. Search by batch student IDs for grades earned as well as term, cumulative credits and GPA. Parameters are Academic Period, Academic Term, ID (multi entry up to 1000 students)

Notes:

Report Link:
ADV0461

Report Overview: This report summarizes course statistics over time, including enrollment, average grade, pass rate, DFWU rate, and withdraw rate.

Notes:

Report Link:
ADV0361 (ID)
ADV0363 (ID)

Report Overview: This report generates a list of students who withdrew from the term (0363) or ever from OSU (0361).Tracks withdraws from term and reports days attended; Results include term, college, and days attended 0363 – Search for students who withdrew from a specific term based on IDs; results provide student specific data and a drill down to the student's profile and schedule

Notes:

Report Link:
ADV0350

Report Overview: Generates list of students who withdrew from college based on specific year and term parameters; drill down to student profile, schedule, major and class level

Notes: Report connects to the student schedule and profile

Report Link:
STU0464
STU0465 (by ID)

Report Overview: Report generates a list of students who are not registered for the selected term, and have a financial hold on their account. Enter a TERM GPA range and produces list of students that fall within the parameters, organized by college.

Notes:

Report Link:
STU0506

Report Overview: Report generates a list of transfer students and their GPA by academic year and period.

Report Link:
ADV0465
STU2560

Report Overview: Comprehensive term based student progress (e.g. number of DFW grades, percent of attempted credits completed, GPA, academic standing) as well as student demographics (e.g. race, first generation, support program, veteran status, live on campus, etc.). Student Ad Hoc Query gives the option to either input ID numbers or generate a list based on primary college/major details.

Notes: If generating a list from Ad Hoc Query, note that the resulting list will only include students whose primary college/major matches the parameters selected.

Report Link:
ADV0457

Report Overview: This report generates a list of students within the selected parameters who are on by their academic standing

Notes: Report connects to the student profile.

Report Link:
STU0454

Report Overview: This report generates a list of students for a single college, multiple majors, and degree status who has a graduation hold on their account. This report can also restrict to international students

Report Link:
ADV0485

Report Overview: This report generates a list of students who are repeating a critical course. Results only include students who are REGISTERED for the course (s) selected in the term selected, who have taken the course previously (at least the number of times entered) and have earned a grade

Notes: May be used in partnership with Success Marker Courses or bottleneck courses for your particular major or college.

Report Link:
ADV0351
ADV0367 (by ID)

Report Overview: Look for students who you can reach out to that are eligible but not yet enrolled; data is refreshed daily. Drill down to Student Profile, Academic Schedule and GPA reports Parameters are Academic Year and Period, College, Campus (multi select), Student Level (multi select) and Major (Primary, multi select)

Notes: Can also use to do a retroactive look at which students did not register in previous terms.

Report Link:
STU0455 (College)
STU0472 (ID)

Report Overview: Student Academic Holds by ID. Generates list of selected active academic holds. Results include the hold description, hold dates, explanations, and the office that needs to be contacted for questions.

Notes: Excludes Health Holds

Report Link:
STU0311 (College)
STU0312 (ID)

Report Overview: Search for list of students who are not registered for the selected term, and have a financial hold on their account. Shows holds and account balances and last term attended. Also shows student status (current/inactive) . Parameters are Academic Year, Academic Period, Campus, College, Major (multi select), Credits Earned (>=), and Student Level (multi select)

Report Link:
FIN2001 (single ID)

Report Overview: Report provides details about student financial records. Parameters are: academic year, term, and one student ID (access level is student level 3). Result includes account balance, current amount due, and all charges and payments during that time