SIS BI Query Transition

OSU is transitioning to new ad hoc reporting tools

  

 

What is Happening?

To best serve the university’s data needs, Oregon State University is transitioning away from the legacy BI Query tool (locally referred to as “Data Warehouse”). The functionality that this tool historically served is being replaced by CORE and a new ad hoc tool, Jaspersoft. The transition for the finance data has already been completed, and the university is currently in the process of transitioning BI Query users for the student data area. The transition for human resources data will be in the future.

What does this mean for current SIS BI Query users?

OSU is taking a scaled approach to migrate users out of BI Query. In this process, the primary goal is for all users to have the information they need we will ensure to work effectively. Depending on the user needs, the best tool for this may be CORE or it may be Jaspersoft. During this time of transition, the reporting needs for every type of user will be addressed. The process to transition away fully from SIS BI Query will take several months. Please refer to this website for updates.


The SIS BI Query tool (“Data Warehouse”) will be decommissioned at OSU in stages. Users with historical access to the tool and similar current business needs will be identified and transitioned away from BI Query to the appropriate tools* to meet their business needs. Once this transition phase is complete, a request for access process will be defined for those who do not currently have access to BI Query but believe they have business needs for the ad hoc reporting tool.

Once the data steward is ready to begin review of a user group to determine transition plans all current BI Query users in that group will receive an email communication and invitation to discuss needs with the data steward. Until that time, no additional steps are needed and please continue to use the BI Query tool for critical functions that require it.

*A note on data tools for ad hoc reporting: During this transition process, some users may transition to Jaspersoft and others will have their needs met by new CORE reports that are being built to meet the needs of users once BI Query is no longer available. During this process, IAR will ensure that there are sufficient CORE reports to meet the business needs of each user group before turning off access to SIS BI Query.

  

 

Process: How will users be transitioned to CORE or Jaspersoft?


Frequently Asked Questions

The legacy BI Query tool is no longer supported by the vendor, has not been updated in several years and is not compatible with some of the newer data systems and tools we have adopted. In short, our data needs and business processes have become too complex for the tool, resulting in unreliable data. Additionally, the ad hoc nature of the tool has led to issues of inconsistency and inaccurate reporting given the complex nature of the university data and evolving business processes. CORE provides reliable and verified reports for operational needs and a growing number of strategic dashboards that were designed and vetted to support the university’s mission and core functions. Jaspersoft will serve to support specific ad hoc business needs that cannot be addressed in CORE reports.

The identification of who will be transitioning to CORE vs. CORE and Jaspersoft will be part of a larger conversation the data steward has with the units. Current BI Query users can expect email communication from the transition team to initiate these conversations.

Not necessarily. During this transition process new CORE reports will be created to fill current need gaps. IAR and the Office of the Registrar will consult with units to identify those gaps and expand the report offerings in CORE. As CORE is the university tool for reliable and standardized data for operational needs, the preference is to have a vetted and approved CORE report wherever possible for both quality and consistency purposes. 

Your access to reports will be based on your position and role, as it is currently. That said, you can expect more reports, improved navigation features, additional training, and the opportunity work with IAR to develop the reports necessary to continue (or improve) your business processes and meet your reporting needs. 

If you receive access the the Jaspersoft ad hoc reporting tool, you will receive training to learn to use the features and functions so that you can begin to build your own custom reports.

It doesn't quite work like that. CORE is an environment with security levels designed to provide access to predefined reports. Jaspersoft is a querying tool that allows users to build reports and queries. Users will access Jaspersoft through CORE. Many operational reports in CORE and the ones created in Jaspersoft are sourced from the same data and reconcile with Banner.